Join the Team

Grants & Program Associate

Headwaters Foundation for Justice was established in 1984 by thoughtful donors who built the organization around a grantmaking model that places funding decisions in the hands of the community. Our mission is to amplify the power of community to advance equity and justice. For 34 years, Headwaters has relied on community-led grantmaking to provide financial support and organizational assistance to constituent-led, grassroots efforts that address the root causes of inequity and injustice in Minnesota.

Position Summary:

The Grants and Program Associate manages the foundation’s grantmaking systems and processes. They also play a vital role on the Program Team as co-facilitator of Headwaters’ community-led grantmaking processes. The Grants and Program Associate manages projects that build and support our growing and vibrant network of grantees across Minnesota.

Responsibilities:

Grants Administration (50%):

  • Manage Blackbaud (BB) Grantmaking database including data entry, reporting and analysis, process documentation, and training.
  • Provide excellent customer service as main contact for inquiries related to: grant eligibility, application, processes, policies, and technical assistance.
  • Maintain all grant records throughout the life of the grant and ensuring grants are processed in a timely manner
  • Monitor grants throughout life cycle: perform due diligence, request and review reports, follow-up with grantees to obtain additional information, ensure grantee compliance, and final evaluation.
  • Train and support community grantmakers in grant application review and decision-making processes.
  • Coordinate and track site visits for grants committee volunteers, program staff, and nonprofit organizations.
  • Process Donor Advised Funds (DAF) requests and correspondence.
  • Maintain a working knowledge of the local philanthropic and nonprofit fields, including best practices in grants administration.

Project Management (50%):

  • Co-facilitate Headwaters’ meetings under the direction and guidance of Senior Program Officer and Program Manager.
  • Build relationships with grantees and potential grantees in the broader community.
  • Serve as the team leader for grantee related events.
  • Support the program team in ongoing learning and evaluation, identifying trends, and curating information to share with the team and organization.
  • Manage logistics and technology details for meetings with community grantmakers, including refreshments, participant RSVPs, meeting materials, room arrangements, and media requirements.
  • Coordinate annual program schedule to meet annual goals and confirm key dates.
  • Provide administrative support to Senior Program Officer and Program Manager, including managing professional calendars.

Required Skills and Experience:

Facilitation:

  • Experience developing, leading, and facilitating workshops and trainings with people from diverse backgrounds, preferably with an anti-oppression focus.
  • Knowledge of how race and class impact fundraising in social justice philanthropy.
  • Community organizing skills with demonstrated experience in connecting with communities of color and other under-represented groups and identities.
  • Experience (either paid or volunteer) in one-on-one fundraising from individuals, and/or prior experience with the Giving Project model.

Project Management and Team Leadership:

  • Experience moving projects, initiatives, and agendas forward in fast-paced and complex work environment.
  • Excellent time management skills, with the ability to manage multiple, time-sensitive priorities.
  • Highly collaborative team player, with the ability to work effectively under supervision, independently, and in a team environment.
  • Creative problem solver who brings forward solutions and makes suggestions for improvement.  
  • Experience with data management in a donor or grants database.
  • Ability to systematize processes to deliver consistent and high-quality work.
  • Minimum of two years of project planning experience—demonstrated ability to create and execute a project that meets high standards.
  • Close attention to detail and accuracy.

Mission Alignment:

  • Mission driven, with a demonstrated commitment to social justice, progressive social change and belief in the core values of Headwaters Foundation
  • Demonstrated commitment to personal integrity, striving for excellence, and collaborating with others to achieve new levels of effectiveness and impact.
  • Demonstrated ability to be a productive member of a community of people at work, respecting differences while working toward shared goals, comfort with periods of ambiguity, and constructive participation in ongoing organizational development.
  • Willingness to work evenings and weekends and travel occasionally.

Salary and Benefits:

Salary range $41,500 - $48,000. Excellent benefits package, including health insurance, retirement, and vacation days.

Environment:

Headwaters Foundation for Justice is an equal employment opportunity/affirmative action employer. Women, people of color, indigenous people, LGBTQ people, and people with disabilities are encouraged to apply. Regular work hours are weekdays 9am-5pm. Some evenings and weekends required.

To Apply:

Application will close on Friday, October 26. Submit a cover letter and resume in an email with Grants & Program Associate in the subject line to Operations Director Julie Remmelts, Julie@headwatersfoundation.org.