Operations and Development Associate

Position Summary:

The Operations and Development Associate has the responsibility of ensuring that the administrative activities within the Foundation run efficiently and contributes in driving organizational growth.


Administrative and Operations

  • Process and manage all accounts payable for the Foundation (including coding, filing, and ensuring all invoices are paid accurately and on-time)
  • Assist Operations Director with budget management and reporting
  • Conduct monthly reconciliation to ensure data quality and consistency
  • Lead and support staff in use of program management software (Asana)
  • Process incoming mail daily
  • Purchase all office supplies and troubleshoot technology for all staff
  • Keep designated staff informed of important matters which require action or attention
  • Provide support to Executive Director and Board of Directors as needed
  • Update policy and procedure manuals as needed


  • Manage donation and pledge process with Raiser’s Edge
  • Process all pledge payments and recurring donations on a monthly basis and conduct follow up
  • Prepare and process donor stewardship and acknowledgement letters
  • Manage Raiser’s Edge and NXT to ensure data quality
  • Assist and coordinate all development events for the Foundation
  • Assist with logistics, communication, and mailings for development campaigns
  • Prepare fundraising and giving reports
  • Other duties as assigned


  • The ideal candidate will have 3-5 years of work experience and an associate’s degree, bachelor’s degree preferred.
  • Strong organizational skills, including ability to skillfully handle multiple assignments, establish priorities and procedures, and attention to detail.
  • Strong writing and copy-editing skills.
  • Experience working with Raiser’s Edge, managing databases, websites, and email systems
  • Proficiency with current office/computer technology.
  • Ability to independently manage tasks with minimal supervision.
  • Ability to apply critical thinking and problem solving.
  • Competent with Microsoft Office product suite, especially Outlook, Word and Excel.

Shared Expectations:

  • A commitment to Headwaters’ mission and values.
  • Willingness to advance strategic goals and outcomes established by the board and the executive director.
  • Self-motivation and flexibility.
  • Compliance with all operating policies and procedures of Headwaters.
  • Strong interpersonal skills, commitment to a collegial work style, and mutual accountability.
  • Ability to work with a diverse team and constituency across lines of race, ethnicity, class, sexual orientation, gender identity, and disability.  
  • Ability to work as part of cross-organizational teams on special projects.

Salary and Benefits:

Salary range $41,500 - $47,000. Excellent benefits package, including health insurance, retirement, and vacation days.


Headwaters Foundation for Justice is an equal employment opportunity/affirmative action employer. Women, people of color, Indigenous people, LGBTQ persons and people with disabilities are encouraged to apply. Regular work hours are weekdays 9am-5pm. Some evenings and weekends required.

To Apply:

Submit a cover letter and resume in an email with Operations and Development Associate in the subject line to Operations Director Julie Remmelts, julie@headwatersfoundation.org. Application closed on Friday, August 16 at 5PM.